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AI meeting assistant tools can provide a major productivity boost during meetings by transcribing, captioning, and summarizing discussions, identifying speakers, and tracking action items, allowing you to concentrate on your conversations without distraction. We evaluated the best AI meeting assistant tools to see how they compare on features, pricing, pros and cons, and use cases to help you determine the best virtual assistant for your business.
Here are our picks for the best AI meeting assistants of 2024:
- Fireflies.ai: Best for Advanced Features
- Fathom: Best Free AI Meeting Assistant
- Avoma: Best for Conversation Analysis and Insights
- Sembly: Best for Comprehensive Meeting Summaries
- Otter: Best for Transcription
- Krisp: Best for High-Quality Meeting Audio
- tl;dv: Best for UX and Product Teams
- MeetJamie: Best for Quick Meeting Summaries
- Airgram: Best for Team Collaboration
- MeetGreek: Best for Meeting Highlights and Keyword Detection
- Gong: Best for Sales Coaching
TABLE OF CONTENTS
Best AI Meeting Assistants
The following table shows how the best AI meeting assistants compare at a glance, followed by detailed writeups of each of our picks.
| Best For | Supported Meeting Platforms | Keyword Search Alerts | Starting Price | |
|---|---|---|---|---|
| Fireflies.ai | Advanced features | Zoom, Microsoft Teams, Google Meet, Webex | No | $10 per user per month, billed annually |
| Fathom | Free AI meeting assistant | Zoom, Microsoft Teams, Google Meet | Yes | $15 per user, per month |
| Avoma | Conversation analysis and insights | Bluejeans, Google Meet, GoToMeeting, Highfive, Lifesize, Microsoft Teams, Zoom, UberConference | Yes | $19 per user, per month, billed annually |
| Sembly | Creating comprehensive meeting summaries | Google Meet, Zoom, Microsoft Teams | No | $10 per user, per month, billed annually |
| Otter | Transcription | Google Meet, Zoom, Microsoft Teams | No | $10 per user, per month, billed annually |
| Krisp | High-quality meeting audio | Zoom, Google Meet, Bluejeans, Skype, Microsoft Teams, 8×8 | No | $8 per user, per month, billed annually |
| tl;dv | UX and product teams | Google Meet, Zoom, Microsoft Teams | No | $18 per user, per month, billed annually |
| MeetJamie | Quick meeting summaries | Webex, Zoom, Google Meet, Microsoft Teams | No | $25 per user, per month |
| Airgram | Team collaboration | Google Meet, Microsoft Teams, Zoom | No | $18 per user, per month |
| MeetGreek | Highlights and keyword detection | Google Meet, Microsoft Teams, Zoom | No | $15 per user, per month, billed annually |
| Gong | Sales coaching | Zoom, Webex, Google Meet, Microsoft Teams | Yes | Contact for quote |
Fireflies.ai
Best For Advanced Features
The Fireflies.ai AI-powered meeting assistant helps you to transcribe, summarize, record, filter, and analyze your virtual meetings and conversations. Like a fly on the wall, Fireflies joins your virtual meeting and captures video and audio recordings along with AI-powered notes so you can read, listen to, or share them.
This has a wide range of use cases, from recruiters reviewing hiring interviews to managers checking action items from their meetings to salespeople analyzing their recent sales calls to learn what went wrong.
With its advanced recording search and filtering feature, you can also find and listen to key points of the call. The conversation intelligence tool lets you track speaker time, sentiment, objections, competitors, and other custom data points you want to monitor and analyze.
In setting up Fireflies.ai, I liked how it prompted me to set rules for when it attends meetings and how it sends recaps that let me automate who receives the notes to ensure they don’t go to clients unless I specify.
Pros and Cons
| Pros | Cons |
|---|---|
| Unlimited storage for business users | Priority support limited to Enterprise plan |
| Can record using the Chrome extension | Free plan doesn’t allow download |
Pricing
- Free: Up to 800 minutes of storage per seat
- Pro: $10 per user, per month billed annually; month-to-month plan costs $18 per user
- Business: $19 per user, per month billed annually; month-to-month plan costs $29 per user
- Enterprise: Custom quote
Features
- Integrates with more than 40 third-party tools across 10 categories
- Variable meeting audio playback speed
- Video screen capture capability
- Conversational intelligence
- Collaboration capabilities
Fathom
Best Free AI Meeting Assistant
Fathom is a free AI meeting note-taking tool that can record, transcribe, highlight, and summarize your meetings with no usage limitations. It works with Zoom, Microsoft Teams, and Google Meet and integrates with tools like HubSpot, Salesforce, and Zapier to enable the automatic transfer of meeting notes to these systems.
Although the free plan should suffice for most users, the company does offer a Fathom Premium plan and Team additions that offer advanced AI summaries and AI-triggered actions. You can try Fathom Premium for free for 30 days.
After exploring the demo, I noticed that the user interface is clean, and the meeting summaries are accurate and concise. The one thing that surprised me most about Fathom’s AI meeting minute-taking capabilities was how quickly it generated a summary with time stamps from the video call. In the demo, the summary outline was ready in less than 30 seconds. Action items are also automatically captured and saved on the sidebar, making it hard to forget them.
Pros and Cons
| Pros | Cons |
|---|---|
| Generous free plan with no usage limits | Zoom integration could be improved |
| Meeting summaries within 30 seconds | Bot can be finicky |
Pricing
- Free edition: Ideal for personal use
- Premium: $15 per user, per month
- Team Standard: $19 per user, per month
- Team Pro: $29 per user, per month
Features
- CRM sync (HubSpot, Salesforce, and Close)
- Okta SSO/SCIM integration
- Searchable repository for calls
- Unified view of all conversations with customers
- Keyword alerts
Avoma
Best for Conversation Analysis and Insights
Avoma is an end-to-end AI meeting assistant, conversation intelligence, and revenue intelligence tool that allows individuals and teams to capture, transcribe, analyze, and take automatic notes on meetings and sales calls.
Its powerful conversational intelligence feature sets it apart by helping business leaders and sales professionals glean critical insights from conversations about what is and isn’t working. For example, you can see which topics the most successful reps are discussing on their calls with prospects or create scorecards to objectively score conversations based on your chosen criteria, whether that’s the number of questions asked or time spent on a specific topic.
As I see it, the main benefit here goes to the sales leaders looking to develop more data-driven sales training plans. Yet it can also be useful for managers who want to teach their direct reports how to succeed in internal meetings.
Pros and Cons
| Pros | Cons |
|---|---|
| AI scorecards and autoscoring | Rapid playback speed sometimes misses words |
| Keyword search alerts | Business and Enterprise plans lack monthly pricing |
Pricing
- Basic: Free for up to five meetings per month
- Starter: $19 per user, per month for up to 20 meetings, billed annually; $24 per user, per month for up to 20 meetings, billed monthly
- Plus: $49 per user, per month for unlimited meetings, billed annually; $59 per user, per month for unlimited meetings, billed monthly
- Business: $79 per user, per month, billed annually
- Enterprise: $149 per user, per month, billed annually
Features
- Scheduling capabilities, from access scheduling to group scheduling
- Meeting recording
- Tool to upload pre-recorded audio or video files
- Transcription and AI notes
- Conversational AI and automatic scorecard
- Integrations with CRM, video conferencing, and dialer tools
Sembly
Best for Creating Comprehensive Meeting Summaries and Minutes
Sembly is an end-to-end meeting assistant that transcribes, takes notes, and generates insights for your professional meetings. The solution also helps with scheduling. By syncing Sembly with your Outlook or Google calendar, you can permit it to automatically join all of your calls without downloading or installing any software. I found this automatic record feature of Sembly to be very helpful, as it saves time for users.
Best of all in my view, Sembly’s AI identifies key items in the discussion—such as actions, decisions, issues, risks, events, and requirements—and summarizes it all for you into a neat paragraph at the top of the notes. This feature enables you to get the gist of what was said and decided without reading through the entire text.
Pros and Cons
| Pros | Cons |
|---|---|
| Offers meeting notes with AI summary | Professional plan limited to one member |
| Supports over 40 languages | Some recordings available only to Team and Enterprise plans |
Pricing
- Personal: Free for a four-hour record limit and one-hour monthly upload, limited to one member
- Professional: $10 per month for one user, billed annually; $15 per month for one user, billed monthly
- Team: $20 per user, per month, billed annually, or $29 per user, per month, billed monthly; limited to 40 members
- Enterprise: Custom quotes
Features
- Integrates with task management tools such as HubSpot and Zapier
- Works with Zoom and other meeting apps
- Record and transcribe capabilities
- In-depth meeting notes
- Voice identification capability
Read our guide to the Best Artificial Intelligence Software to learn about the larger landscape of leading AI software.
OtterPilot
Best for Transcription
OtterPilot is an AI-powered meeting assistant that provides transcription and collaboration features, and when you connect it to your Google or Outlook calendars, it will automatically join your Zoom, Microsoft Teams, and Google Meet meetings.
The service is capable of transcribing both in-person and virtual meetings. It can be used for various purposes, including transcribing interviews, meetings, lectures, and podcasts, and works for audio and video files as well as YouTube. To save you time, the tool will also provide AI-powered summaries of the transcription, condensing as much as an hour of conversation into a 30-second brief.
In exploring the free version, I found the in-app AI chatbot helpful. It could summarize calls from last week, tell me the status of a deal, and even help me prepare for a meeting. I also found the user interface to be self-explanatory and the platform easy to navigate.
Pros and Cons
| Pros | Cons |
|---|---|
| Exportable audio, text, and captions | Sales tool only available to enterprise users |
| Supports mp3, txt, pdf, docx, srt, and bulk export | Limited language support |
Pricing
- Basic: Up to 300 monthly transcription minutes
- Pro: $10 per user, per month, billed annually; $16.99 per user, per month, billed monthly
- Business: $20 per user, per month, billed annually; $30 per user, per month, billed monthly
- Enterprise: Quote available upon request
Features
- Automatic transcription
- Automatic sync of audio/video files from Dropbox
- Recording and playback capabilities
- AES-256 encryption for real-time content
- Search and keyword analysis
- Auto-sends meeting summaries to attendees
Krisp
Best for High-Quality Meeting Audio
Krisp is an AI-powered voice clarity and meeting assistant tool. It removes the background voices of other people talking in the same room and keeps only your voice on the call. If there’s a lot of noise at your home or corporate office—landscapers, kids playing, fellow salespeople—Krisp may be the perfect meeting assistant for you.
Its AI voice clarity technology offers background voice cancellation, noise cancellation, echo cancellation, and accent localization so clients, partners, colleagues, and peers won’t be distracted by other noises.
Krisp’s other meeting assistant capabilities include AI-powered meeting transcription and meeting notes, but in my view, the focus on audio quality is what helps Krisp stand out in a business environment increasingly prone to distraction.
Pros and Cons
| Pros | Cons |
|---|---|
| High-quality audio for meetings and calls | Free plan lacks 24/7 support |
| Unlimited meeting transcription on free plan | Only two meeting summaries daily on the free plan |
Pricing
- Free: 60 minutes per day of noise, background voice, and echo cancellation; unlimited transcriptions
- Pro: $8 per user, per month, billed annually; $12 per user, per month, billed monthly
- Enterprise: Custom quotes
Features
- Automatic summarization
- Outbound and inbound noise cancellation
- Real-time meeting transcriptions
- Echo and background voice cancellation
- User management option
Tl;dv
Best for UX and Product Teams
tl;dv is an AI meeting assistant that automatically summarizes and takes notes on your meetings. Most notably in my view, it includes a full range of features that can help UX and product teams build better products more quickly. For example, it can automatically capture customer feedback and feature requests from sales meetings and send them to the product team.
It also makes collaborating on product development easier by allowing you to share snippets of product conversations and customer research calls with your other team members. Its AI keyword and topic identification tool helps you analyze all your customer calls to gain insight into their specific desires, letting you create feedback-driven products.
Pros and Cons
| Pros | Cons |
|---|---|
| More than 30 languages supported | No free trial for Pro plan |
| Generous free plan | Limited features compared to other tools |
Pricing
- Free forever: No cost for small teams and individuals
- Pro: $18 per user, per month
- Business: $59 per user, per month
- Enterprise: Custom quotes
Features
- Transcribe and summarize in more than 20 languages
- Spot trends in customer conversations
- Capture customer feedback and feature requests
- Combine clips into reels
- Embed recordings and clips to WordPress and Notion
- Automatic speaker recognition
MeetJamie
Best for Automatic Meeting Summary
MeetJamie is an AI notetaker for meetings that works across 15 languages and most popular meeting tools, including Zoom, Teams, and Google Meet. MeetJamie is also capable of extracting tasks and detecting decisions in a meeting so that nothing falls through the cracks in your business meetings.
What I found most notable about the app was that, unlike the many artificial intelligence meeting assistant tools that automatically sync with your calendar and join your call when it’s meeting time, MeetJamie doesn’t send a bot to your meeting—instead, it records your meeting audio and generates transcripts and summaries. This is preferable for people who don’t want a bot hanging around in their virtual meetings and calls because they find it awkward or intrusive.
Pros and Cons
| Pros | Cons |
|---|---|
| Supports over 30 languages | Requires installation |
| Automatic speaker recognition | No video recording |
Pricing
- Free: Five monthly meeting credits for meetings up to 30 minutes
- Standard plan: $25 per user, per month
- Pro plan: $49 per user, per month
- Executive plan: $105 per user, per month
Features
- Automatic generation of summary and action items
- Custom note templates
- Meeting highlight
- Meeting recordings
Read our guide to the Top 20 Generative AI Tools and Apps to learn more about the leading artificial intelligence tools being used by enterprise companies.
Airgram
Best for Team Collaboration
Airgram is an AI meeting assistant that helps you record, transcribe, and share your meetings and conversations. It automatically turns speech into searchable, editable text that you can easily export to popular tools like Notion or Slack. This is great for looping in team members who were absent or not invited to the meeting but would still get value out of the key insights in the conversation.
Once transcribed, multiple people can comment on and edit the transcript of meeting notes, making it easy to collaborate with team members and clarify action items post-meeting.
Unlike other tools, Airgram also offers several meeting agenda templates and options, making it easy to set up meetings with a predefined structure. I found the tool’s templates to streamline the process of agenda-setting to be useful and user-friendly.
Pros and Cons
| Pros | Cons |
|---|---|
| Integration with task management apps | Speaker differentiation feature can be buggy |
| Can create video snippets | Free plan integration is limited |
Pricing
- Free: 30 minutes maximum call duration
- Plus: $18 per user, per month
Features
- Share meeting snippets and links with internal and external contacts
- Transcribe imported audio and video files
- Associate notes from recurring meetings
- Works with Zoom and Google Meet
MeetGeek
Best for Highlights and Keyword Detection
MeetGeek integrates with your video conferencing tools to record, transcribe, and distribute meeting highlights to meeting participants. I found the distribution feature to be especially useful, and the tool’s keyword detection abilities mean many teams—including sales, HR, and marketing, for example—can benefit.
The sales team can use it to automatically capture notes and insights from customer calls, thereby pushing tasks and highlights into their CRM tools such as HubSpot, Pipedrive, or Salesforce. Meanwhile, HR teams can automatically sync meeting notes and recordings with their applicant tracking systems (ATS) to create rich candidate profiles that can be analyzed later.
Additionally, marketing teams can use it to make a repository of customers’ insights, allowing them to turn feedback into case studies.
Pros and Cons
| Pros | Cons |
|---|---|
| Integrates with project management tools | Lacks instant meeting capability |
| Team collaboration features | Limited support for low-tier plans |
Pricing
- Basic: Free plan
- Pro: $15 per user, per month, billed annually; $19 per user, per month, billed monthly
- Business: $29 per user, per month, billed annually; $39 per user, per month, billed monthly
- Enterprise: Starts at $59 per month
Features
- User management capability
- Integrations with third-party services, including HubSpot and Slack
- Automatic sharing for participants
- Highlight-capture and keyword-detection
- Exports transcripts to Google Docs, Word, and XLS
Gong
Best for Sales Coaching
Gong is an AI conversation intelligence platform designed to help sales reps and coaches record and analyze sales calls to identify best practices and mistakes. The coaching capability is what truly distinguishes Gong—coaches can drill into an individual rep’s or entire team’s sales call to identify talk ratio, question rate, topic duration, and other data points. With analytics, they can also quickly figure out which tactics work best and use these insights to develop sales training programs.
When a coach isn’t around, reps can also access a library of call recordings to self-teach themselves. They can watch and listen to what top performers are doing. Gong can also automate coaching with the AI insights which identify teachable moments in calls and offer reps data-driven recommendations.
Pros and Cons
| Pros | Cons |
|---|---|
| Data-driven sales call performance insights | Must call for quote |
| Bundled with revenue intelligence features | Expensive for those seeking a basic meeting assistant |
Pricing
- Call for quote
- Pricing depends on license and number of users
Features
- Conversational intelligence
- Keyword tracking
- Topic duration analysis
- Sales call best practice identification
- Automatic call recordings and call library
Key Features of AI Meeting Assistant Software
While AI meeting assistant solutions vary from vendor to vendor on how they implement various features, the key features across most tools include meeting notes, action item tracking, integration with third-party services, and intelligent meeting search.
Meeting Notes and Transcript
Meeting notes are a critical component of AI meeting assistant software, as they help you remember the important details from your meeting and any action items that you or other team members need to complete before the next meeting. The transcription capability helps you capture every word spoken and creates a searchable record to refer to later.
Action Item Tracking
AI meeting assistants can track action items assigned during meetings and remind participants to complete them. Some software may even integrate with project management tools or task trackers to streamline this process. For example, Sembly and MeetGeek integrate with task and project management tools.
Integration with Third-Party Services
Another important feature to consider is integration with third-party apps. Syncing your AI meeting assistant tool with Calender apps like Google and Outlook and video conferencing software like Zoom, Google Meet, and Microsoft Teams will allow it to join your meetings and take notes for you automatically. Just be aware that not all AI meeting assistants integrate with all video conferencing tools. You need to verify that your selected tool can connect with your company’s existing software and tools.
Intelligent Meeting Search
AI-powered intelligent meeting tools allow you to use keywords to search through your AI meeting assistant’s past meeting notes, documents, and recordings to retrieve relevant information, eliminating the need for manual searching and saving time.
How to Choose the Right AI Meeting Assistant Tool for Your Business
The best AI meeting assistant for your business depends on your needs and preference—there is no one-size fits all AI meeting app. To choose the right AI meeting assistant for your business, consider the following:
- Company Needs: Specific pain points and challenges you hope to address with an AI meeting assistant. Do you need mainly transcription, or are you looking for an array of advanced tools?
- Organization Size: The size of your organization and the number of employees using the AI meeting assistant. You may select the enterprise plan, which typically offers a number of advantages.
- Budget: Some meeting assistant tools may be more affordable than others, while some may offer more advanced features but come at a higher cost.
- Integration with Existing Tools: Can it connect with your current tech stack?
- Features: Look for features that are beneficial to your organization and worth the cost that the AI meeting tool charges. What upgrades is the vendor planning?
How we Evaluated these Tools
We analyzed more than 30 AI meeting assistant tools and scored them based on five key data points: core features, customer service and support, cost, integrations, and ease of use. We assigned a score to each AI meeting assistant tool based on these factors to determine their overall ranking.
We selected the top 10 AI meeting assistant tools based on their scores and further evaluated them by conducting in-depth research including reading customer reviews, analyzing case studies and testimonials, and studying website and product documentation. We signed up for a free trial or free plan where possible to gain hands-on experience.
Frequently Asked Questions (FAQs)
What Is the Best AI Meeting Note Taker?
The best meeting note taker depends on your team’s current budget priorities. If you need a free AI meeting assistant with basic note-taking abilities, for instance, you can’t go wrong with Fathom.
Is There an AI to Take Notes on Team Meetings?
AI meeting assistants like Sembly can take notes on team meetings, record them, transcribe them, and even provide AI summaries and outlines of the conversation.
Can AI Transcribe a Meeting?
AI meeting assistants and note-taking apps like Avoma can connect with your meeting app and transcribe your voice and video meetings into text that is searchable and exportable to a variety of platforms.
Is There a Free AI to Take Notes During Meetings?
Fathom offers a generous free AI note-taking assistant that will take notes for you during your meetings. Most other AI meeting assistants also offer free plans with basic note-taking abilities.
What are the Different Types of AI Meeting Assistants?
The majority of AI meeting assistants are primarily note-taking apps that automatically transcribe and summarize meetings, but there are also AI meeting assistants that are more conversational intelligence tools, which not only transcribe but also analyze the conversations to identify trends, issues, and best practices.
What Is an AI Meeting Assistant?
An AI meeting assistant is an app or platform that automatically takes notes on your meetings, captures key decisions and action items, and records it in audio and/or video for review in a searchable, filterable database.
Why Do AI Meeting Assistants Matter?
AI meeting assistants automate meeting note-taking so that you can focus on engaging completely in your conversations with peers and clients instead of jotting down notes. These tools also make it easy to transcribe, record, and share aspects of your conversations, so you can easily review meetings and collaborate.
Bottom Line: The Best AI Meeting Assistants Greatly Enhance Productivity
The best AI meeting assistant tools enhance productivity and efficiency in meetings. However, be aware that AI meeting assistant software varies considerably from app to app. Though it may look like they offer the same value proposition and capabilities on the surface, accuracy can vary greatly between different providers. All the tools we reviewed offer free plans, which is a good starting point—sign up for a free plan and use it to get a feel for whether the tool will meet your needs.
Read our guide to AI Sales Tools and Software for a deeper understanding of today’s AI software for sales.